Senior Stock Administrator

Posted 1 month ago

Contact person for this position:

Amori Prinsloo


Our client is looking for the services of a Senior Stock Administrator for their Finance department – Stock.

Reports to: Junior Inventory Manager and Inventory Financial Controller

Job Summary: Administrative processes encompassing the stock control function.

Minimum Qualifications and Experience:

  • Matric
  • +- 5 Years’ experience in an administration or bookkeeping role.
  • Previous experience with reconciliations.
  • Experience in a stock related function advantageous.
  • Computer literate (Microsoft Office Suite).
  • Syspro experience advantageous.

Soft Skills:

  • Able to work independently and give feedback regularly.
  • Excellent administrative skills.
  • Detailed and accurate when carrying out daily tasks.
  • Effective planning skills.
  • Ability to follow instructions.
  • Effective communication with external cold stores and internal departments via e-mail and telephone.
  • E-mail etiquette.

Main Duties/Key Results Areas:

  • Request outstanding documents from cold stores.
  • Manage queries with cold stores and other internal departments with minimal assistance from Financial Controller and Manager.
  • Assist the Stock Administrators with queries as directed by the Financial Controller and Manager.
  • Weekly cost changes for costing of inventory and review, to ensure that the cost is accurate and reasonable.
  • Initial bi-monthly balancing of cold store reports – Resolve any discrepancies and report on reconciling items.
  • Daily & weekly reports.
  • Perform GRN’s, stock transfers and adjustments on Syspro.
  • Maintain Excel stock sheets and confirm transactions on StockPro.
  • Ability to work on in house stock systems (capture information, confirm transactions, update costs, balance stock, reserving and un reserving stock etc.).
  • All and any other related tasks & duties as expected from the employer from time to time.


  • To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
  • To have responsibility for the Health, Safety and Welfare of self and others and to always comply with the requirement of the Health and Safety Regulations.
  • To always ensure confidentiality, only releasing confidential information obtained during employment to those acting in an official capacity.
  • To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.

Base: Charlo, Gqeberha

Salary:  Depending on experience and qualifications.

Job Features

Job CategoryInventory
SalaryDepending on experience and qualifications.
Commencement dateASAP
Contract TypeFull Time

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